About kaiko
In cancer care, treatment decisions can take many days—but patients don’t have that time. One of the reasons for delays? Cancer patients' data is scattered across many places: doctor’s notes, medical imagery, genomics data. At kaiko, we are developing AI foundational models to bring this data together and integrate it into clinical workflows, enabling doctors to make faster, more effective treatments decisions.

We also collaborate closely with the leading Dutch cancer research institute (NKI) on multiple AI research projects and a joint clinical validation initiative. In 2025, we plan on expanding our partnerships to even more hospitals.

We raised significant long-term funding and have offices in Zurich and Amsterdam. Over the past year, our team has nearly doubled in size, now comprising 70+ people from 25 countries. Our multidisciplinary team brings expertise in LLM and foundational model development, data science, product management, compliance, growth, and operations.

About the role

Do you thrive on creating order, keeping processes organised, and proactively picking up administrative tasks without hesitation? Are you naturally service-oriented and do you have a keen eye for detail and numbers?

We are looking for a dedicated Administrative Specialist to join our dynamic team. Your responsibilities will cover a wide scope, ranging from financial administration (e.g., accounting and payment cycles), to HR-related tasks (e.g., HRIS records and payroll preparation), and general administration work. This role will be based in The Netherlands.

In this role, you will play a key part in supporting our finance and HR operations, ensuring everything runs like clockwork. As we keep growing, you’ll also have the opportunity to grow into an HR or Finance Specialist.

Responsibilities

Financial Administration:

• Cash flow monitoring and running weekly payment cycles

• Managing the invoices mailbox and maintaining up-to-date financial records

• Assisting with tax reviews and submissions

• Supporting the recurring financial reporting process

HR Administration:

• Support with administrative employee requests

• Reviewing monthly salary and pension cycles for accuracy

• Reviewing and updating HR system inputs

General Administration:

• Monitoring budgets for different teams

• Contract and subscription management (e.g., renewals, obligations)

If you are a passionate generalist that enjoys wearing many hats and are excited to create a strong operational backbone for kaiko, we think you will love this job.

Why kaiko
At kaiko, we believe the best ideas come from collaboration, ownership and ambition. We’ve built a team of international experts where your work has direct impact. Here’s what we value:

• We act like owners: You’ll have the autonomy to set your own goals, make critical decisions, and see the direct impact of your work.
• We thrive on collaboration: You’ll have to approach disagreement with curiosity, build on common ground and create solutions together.
• We work with ambitious people: You’ll be surrounded by people who set high standards for themselves and others, who see obstacles as opportunities, and who are relentless in their work to create better outcomes for patients.
  

In addition, we offer:

• An attractive and competitive salary, a good pension plan and 25 vacation days per year.
• Great offsites and team events to strengthen the team and celebrate successes together.
• A EUR 1000 learning and development budget to help you grow.
• Autonomy to do your work the way that works best for you, whether you have a kid or prefer early mornings
• An annual public transportation subsidy.

About you

• A completed HBO-level education in a relevant field (e.g., finance, business administration, or similar)

• 2+ years of experience in financial administration (experience in HR is a plus).

• Proficiency with financial and HR software and tools.

• Proficiency with Microsoft Office, especially Excel.

• You excel at maintaining oversight and have strong numerical skills.

• You have a service-oriented, result-driven approach and work with precision.

We are excited to gather a broad range of perspectives in our team, as we believe it will help us build better products to support a broader set of people. If you’re excited about us but don’t fit every single qualification, we still encourage you to apply: we’ve had incredible team members join us who didn’t check every box!