About kaiko
In cancer care, treatment decisions can take many days—but patients don’t have that time. One of the reasons for delays? Cancer patients' data is scattered across many places: doctor’s notes, medical imagery, genomics data. At kaiko, we are developing AI foundational models to bring this data together and integrate it into clinical workflows, enabling doctors to make faster, more effective treatments decisions.

We also collaborate closely with the leading Dutch cancer research institute (NKI) on multiple AI research projects and a joint clinical validation initiative. In 2025, we plan on expanding our partnerships to even more hospitals.

We raised significant long-term funding and have offices in Zurich and Amsterdam. Over the past year, our team has nearly doubled in size, now comprising 70+ people from 25 countries. Our multidisciplinary team brings expertise in LLM and foundational model development, data science, product management, compliance, growth, and operations.

About the role
We are looking for someone who enjoys variety in their work, excels at multitasking, and loves to create a welcoming and vibrant workspace where everyone can thrive. Join our team as an Office Manager (50%) - based in The Netherlands - and help us create this workspace! In this role, you will be at the center of making the office a great place to work—neat, organised, and equipped for productivity, while also being cozy and inviting for our team and guests. Your mission is to ensure that the office runs smoothly and that your colleagues can focus on what they do best, knowing that you are there to support them. Whether it’s assisting employees with small tasks, organizing supplies, or solving on-the-spot requests, you will be the go-to person!

Responsibilities

• Office Environment: Keep the office space tidy and inviting. Manage and restock office supplies and canteen. Implement improvements to keep the workspace functional and inspiring.

• Daily Office Operations: Handle routine office operations, including receiving our guests, coordinating with vendors for maintenance and supplies, and decorating the office to create a welcoming atmosphere.

• Employee Support: Act as a point of contact for employee needs, from handling ad-hoc requests and troubleshooting office-related issues to gathering feedback and addressing suggestions.

• Event Coordination Support: Assist our Event Manager with organising company outings, team lunches, and other celebrations, ensuring events run smoothly.

• Recognition & Celebrations: Manage announcements, celebrations and gifts for special moments or seasonal celebrations.

• Onboarding & Offboarding Support: Collaborate with HR and management to support employee onboarding and offboarding processes, ensuring a smooth transition for new hires and departing employees.

Why kaiko
At kaiko, we believe the best ideas come from collaboration, ownership and ambition. We’ve built a team of international experts where your work has direct impact. Here’s what we value:

• We act like owners: You’ll have the autonomy to set your own goals, make critical decisions, and see the direct impact of your work.

• We thrive on collaboration: You’ll have to approach disagreement with curiosity, build on common ground and create solutions together.

• We work with ambitious people: You’ll be surrounded by people who set high standards for themselves and others, who see obstacles as opportunities, and who are relentless in their work to create better outcomes for patients.
  

In addition, we offer:

• An attractive and competitive salary, a good pension plan and 25 vacation days per year.

• Great offsites and team events to strengthen the team and celebrate successes together.

• A EUR 1000 learning and development budget to help you grow.

• Autonomy to do your work the way that works best for you, whether you have a kid or prefer early mornings

• An annual public transportation subsidy.

About you

• Experience: Either experience with office management or facilities or a strong motivation to learn.

• Communication & Collaboration: Excellent communication skills and the ability to engage effectively with colleagues at all levels.

• Proactive & Energetic: Highly proactive approach and an energetic personality that contributes to a positive office atmosphere.

• Service-Oriented: You thrive on helping others and have a strong service mindset.

• Language Skills: Fluency in English is essential; Dutch proficiency is a strong advantage.

• Technical Skills: Proficiency in Microsoft Office and other office tools.

We are excited to gather a broad range of perspectives in our team, as we believe it will help us build better products to support a broader set of people. If you’re excited about us but don’t fit every single qualification, we still encourage you to apply: we’ve had incredible team members join us who didn’t check every box!